Terms of Service

1. Agreement

By creating an account or using LedgerCore ("the Service"), you agree to these Terms of Service. If you are using the Service on behalf of an organization, you represent that you have authority to bind that organization to these terms.

2. The Service

LedgerCore provides cloud-based double-entry accounting software including general ledger management, accounts receivable, accounts payable, invoice generation, payment tracking, and receipt scanning. The Service is provided "as is" and is continuously updated.

3. Accounts and access

You are responsible for maintaining the security of your account credentials, including enabling two-factor authentication when available. You must notify us immediately of any unauthorized access. Each user must have their own account — shared credentials are not permitted.

Account owners may invite team members and assign roles (Owner, Admin, Accountant, AP Clerk, AR Clerk). You are responsible for the actions of users you invite to your organization.

4. Your data

You retain full ownership of all financial data you enter into LedgerCore. We do not claim any intellectual property rights over your data. You may export your data at any time in standard formats.

You grant us a limited license to store, process, and transmit your data solely for the purpose of providing the Service. This license terminates when you delete your account.

5. Acceptable use

You agree not to:

• Use the Service for any illegal purpose or to violate any laws
• Attempt to access another tenant's data or circumvent access controls
• Reverse-engineer, decompile, or attempt to extract the source code
• Resell, sublicense, or redistribute the Service without written consent
• Upload malicious content or attempt to compromise the Service's security
• Use the Service to store data unrelated to accounting or bookkeeping

6. Payment terms

The Service is billed monthly at $29 USD for up to 5 users per organization. Payment is due at the beginning of each billing cycle. If payment fails, we will attempt to charge your payment method up to 3 times over 10 days before suspending access.

During suspension, your data is preserved for 90 days. After 90 days of non-payment, we reserve the right to delete your data with 30 days' notice.

7. Trial period

New accounts receive a 14-day trial with full feature access. No credit card is required during the trial. At the end of the trial, you must subscribe to continue using the Service.

8. Service availability

We target 99.9% uptime but do not guarantee uninterrupted service. Planned maintenance windows will be communicated at least 48 hours in advance. We are not liable for losses arising from service interruptions.

9. Limitation of liability

LedgerCore is an accounting tool, not a licensed accounting firm. The Service does not constitute financial, tax, or legal advice. You are responsible for the accuracy of your financial records and compliance with applicable laws.

To the maximum extent permitted by law, our total liability for any claim related to the Service is limited to the amount you paid us in the 12 months preceding the claim.

10. Termination

You may cancel your subscription at any time from your account settings. Cancellation takes effect at the end of the current billing period. We may terminate or suspend your account for violation of these terms with reasonable notice.

11. Changes to terms

We may update these terms from time to time. Material changes will be communicated via the email address on your account at least 30 days before they take effect. Continued use of the Service after the effective date constitutes acceptance.

12. Governing law

These terms are governed by the laws of the jurisdiction in which LedgerCore operates. Any disputes will be resolved through binding arbitration.

Contact

For questions about these terms, email legal@ledgercore.app.